Privacy Notice
This notice explains how Women4Africa Foundation collects and uses personal information when you use our website, join a programme, volunteer, or contact us. We follow the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Women4Africa Foundation is a charitable incorporated organisation registered in England and Wales, charity number 1215366. We are the data controller for the personal information described in this notice.
For any question about your data, email info@w4afoundation.org with "Privacy" in the subject line.
2. What we collect and why
| When | What we collect | Why we use it | Lawful basis |
|---|---|---|---|
| Programme interest form | Name, email, location, interest, goals | To reply and tell you about suitable programmes | Consent |
| Mentor volunteer form | Name, email, field, location, what you can offer | To consider you as a volunteer and carry out safeguarding checks | Legitimate interests; legal obligation for safeguarding checks |
| Partnership enquiry form | Organisation, name, email, enquiry details | To respond and discuss working together | Legitimate interests |
| Taking part in a programme | Contact details, attendance, progress, feedback | To run the programme and report its impact | Contract or legitimate interests |
| Emailing us | Your email and what you tell us | To reply to you | Legitimate interests |
We do not sell your data, and we do not use it for automated decisions about you.
3. Sensitive information
We only ask for sensitive information, such as health needs or background checks, when it is needed to keep people safe or to make a programme accessible. We hold it securely and share it only where the law allows.
4. Children
Our website forms are for people aged 18 and over. Where a girl under 18 joins a programme, we collect her details from a parent or carer, with their consent.
5. Who we share data with
We share personal information only with:
- Service providers who help us run the charity, such as our website host and email provider, under written terms that protect your data
- Programme partners delivering a session you have joined, limited to what they need
- The police, social care or the Charity Commission, where the law or a safeguarding concern requires it
Some providers store data outside the UK. Where they do, we rely on UK adequacy regulations or approved contract terms to protect it.
6. Cookies and third parties
Our website does not use advertising or tracking cookies. It loads fonts from Google Fonts, which means your browser shares your IP address with Google when the page loads.
7. How long we keep it
- Enquiries that do not lead to further contact: up to 12 months
- Programme participant records: up to 3 years after the programme ends
- Volunteer records: up to 3 years after the volunteer leaves
- Safeguarding records: for as long as required by law and statutory guidance
8. Your rights
You have the right to:
- Ask for a copy of the information we hold about you
- Ask us to correct it or delete it
- Object to or restrict how we use it
- Withdraw your consent at any time, where we rely on consent
- Ask us to transfer your data to another organisation
To use any of these rights, email info@w4afoundation.org. We will reply within one month.
9. Complaints
If you are unhappy with how we have handled your data, please tell us first so we can put it right. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
10. Changes to this notice
We review this notice regularly and will post any changes on this page.